The process of removing ‘process’ from your writing

The process of writing is in large part a rewriting and an editing process. After the process of getting some text down, you begin the rearranging process and the snipping process. This process is—

Wait, let me try that again.

Writing is in large part rewriting and editing. After getting some text down, you begin rearranging and snipping. This is…

Much better.

In my work as a copy-editor, especially with academic and business texts, I see superfluous process a lot. It’s a popular crutch word, established among writers’ unconscious bad habits.

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Cybersecurity Style Guide is a useful editing tool

Most people reading this will have partial or passive familiarity with some terminology from programming, information security, and related domains, but they may have just a hazy grasp of how they’re used. What’s the difference between DOS and DoS? Does cold call take a hyphen? Is it a SQL or an SQL? How do you pronounce ASCII? What’s a dictionary attack?*

DoS, cold call, SQL, and ASCII are on the familiar side of digital and infosec jargon. Most industry phrases and abbreviations are more obscure, so they’re not listed in dictionaries. Security consulting company Bishop Fox has done a real service to editors and writers by publishing a modern Cybersecurity Style Guide. The first version, released last month, contains 1,775 entries.

The suspended en dash, an editorial curio

Among a copy editor’s typographic tools is the useful trick known variously as the suspended hyphen, suspensive hyphen, dangling hyphen, hanging hyphen, and floating hyphen. It’s the first hyphen in phrases like sales- and service-related queries and sisters- and brothers-in-law. It helps ensure they’re not misread.

The suspended hyphen is not always deployed, and it’s seldom seen in casual writing, but it’s a moderately common device in edited prose. But I’ll wager you’ve rarely or never seen its extended cousin: the suspended en dash. Behold!

This is from Jonathan Lethem’s The Disappointment Artist: And Other Essays (Faber and Faber, 2005). Here’s the text of interest:

… requiring Talking Heads– or Elvis Costello–style ironies …

We’ll leave Talking Heads aside for now. They can chat among themselves. The en dash in Elvis Costello–style ironies is an editorial nicety often skipped. My guess is that most readers wouldn’t notice if it was a hyphen or a space instead, and some will be nonplussed by the dash if they notice it at all. So I’ll explain.

In-house editing tips

Editing texts at work – reports, circulars, strategic plans and the like – is a vital step in preparing them to communicate their content as well as possible. Hiring a professional editor is generally a good idea, but if the text is for in-house use only, that may be overkill.

In this situation, editing is assigned to a company employee who is not a professional editor but has a good command of English prose. The question is, how do you do it? Where do you start? What do you prioritise?

My friends at Emphasis Training asked me to break down the job of editing texts at work. My article is now up on the Emphasis website: The smart way to edit your colleagues’ documents. It offers 23 bite-sized tips. Here are two:

Edit like for like

Review similar items together, for example all the tables and captions, or all the headings and subheadings. Clumping these tasks means you’re looking out for the same things at once, which reduces the cognitive load and also the chances of overlooking something.

Read for logic

Office reports are often written by more than one person or over a period of time. This can lead to disjointed prose: lines may be added or changed without due regard for context, causing breaks in flow. If your work environment permits it, read the text aloud. This will help you notice any awkward phrasing or non sequiturs.

You can read the rest here.

Adding a comma between the subject and predicate, is inadvisable

In his classic short book on punctuation, Mind the Stop, G.V. Carey says of the comma: ‘The writer who handles this puny little stop correctly and sensibly can probably punctuate as well as need be.’ My work as a copy-editor generally bears this out, but such proficiency is unusual. It’s a tricky mark to master.

One of the first things we learn implicitly about commas is that they’re not normally used between a subject and predicate: Jane cycles, not *Jane, cycles. They may, of course, be needed in pair form if the subject is followed by an appositive phrase (Jane, a city girl, cycles) or a non-restrictive clause (Jane, who is a city girl, cycles).

Jane, cycles is perhaps a misleading example in that the subject is short and simple, and such a mistake would be unlikely from a native-English speaker with basic education. Lengthen or complicate the subject, though, and commas begin to materialise.

The prescriptivism is coming from inside the house

Still playing catch-up on Michael Connelly’s books, I recently read his novel The Drop, which features his usual protagonist, LA-based police detective Harry Bosch. Bosch is at home watching a security tape (well, a DVD), on his teenage daughter’s laptop. She asks him what it’s about. Bosch says to her:

‘This guy checking in, he goes up to his room on the seventh floor last night and this morning he’s found on the sidewalk below. I have to figure out if he jumped or if he got dropped.’

She stopped the playback.

‘If he was dropped, Dad. Please. You sound like a palooka when you talk like that.’

‘Sorry. How do you know what a “palooka” is, anyway?’

‘Tennessee Williams. I read. A palooka is an old fighter who’s like a lout. You don’t want to be like that.’

It’s not the first time Madeline has corrected her father. In ‘Harry Bosch, trainee prescriptivist’ I reported how (in Connelly’s The Reversal) she upbraided him for using nonstandard grammar: a dialect usage of the form I’m done my work. Me, I’d rather be a palooka than a peever, but Madeline is young; she’ll come round yet.

Connelly’s books are usually well edited, but The Drop has a few questionable items worth a look – not to find fault, but out of editorial and readerly interest. First:

Steven Pinker on rewriting

When you want to improve a piece of writing, showing it to someone (such as a beta reader) is often a good idea. This doesn’t apply to everything, obviously, but it’s especially valuable for text intended for publication, or when you’re concerned about how the audience will react to what you’ve written.

Steven Pinker, in The Sense of Style (2014), recommends that you also ‘show a draft to yourself’ – preferably having spent time away from it. This too is sound advice. It’s not new, but I like the slant Pinker puts on it, that you should show it to yourself as though you were another person, which, in a sense proportionate to the time that has passed, you are. He says you may find yourself wondering, as he does:

‘What did I mean by that?’ or ‘How does this follow?’ or, all too often, ‘Who wrote this crap?’