The process of removing ‘process’ from your writing

October 14, 2018

The process of writing is in large part a rewriting and an editing process. After the process of getting some text down, you begin the rearranging process and the snipping process. This process is—

Wait, let me try that again.

Writing is in large part rewriting and editing. After getting some text down, you begin rearranging and snipping. This is…

Much better.

In my work as a copy-editor, especially with academic and business texts, I see superfluous process a lot. It’s a popular crutch word, established among writers’ unconscious bad habits.

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Use ‘said’ and ‘wrote’, the editor highlighted

February 18, 2015

Fiction writers are rightly advised to use said in dialogue and avoid redundancies or conspicuous synonyms: ‘You must,’ he insisted. ‘The hell I will!’ she shouted loudly. This sort of thing is likely to annoy readers and distract them from the story. It’s one of Elmore Leonard’s 10 rules of writing:

Never use a verb other than “said” to carry dialogue. The line of dialogue belongs to the character; the verb is the writer sticking his nose in. But “said” is far less intrusive than “grumbled”, “gasped”, “cautioned”, “lied”. I once noticed Mary McCarthy ending a line of dialogue with “she asseverated” and had to stop reading and go to the dictionary.

Yet writers continue to riddle their stories with showy or gratuitous synonyms. It can give the impression that they’re trying too hard to enliven their text, without knowing the right and wrong ways to translate their passion for the material into something readers will appreciate, not wince at. If you’re going to thesaurify said, you’ll need a damn good reason.

Cartoon by Edward Steed for the New Yorker

Cartoon by Edward Steed for the New Yorker

Horror writer Ramsey Campbell had a good reason in his short story ‘Next Time You’ll Know Me’ (1988), which plays around with the ownership of ideas and the challenge of being original. Its narrator deliberately overwrites his account, studiously avoiding said in almost every report of speech in favour of overblown alternatives:

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Tips from professional proofreaders

December 15, 2014

Proofreading is a recurring theme on Sentence first, with regular posts looking at particular items of usage and examples of where proofing fell short. But although it’s part of my day job, I haven’t written often about the act itself.

I was recently approached by Maggie Biroscak at Jimdo for some thoughts on the subject. Maggie’s article has now been published, and offers great tips on proofreading your own text, while acknowledging the limitations of this approach. It features quotes from Dawn McIlvain Stahl, online editor of Copyediting.com, and me.

One of Maggie’s tips is to check names repeatedly:

A word won’t be offended if you misspell it. Not always true with a person. So be courteous and focus your attention on names. Unfamiliar names are easy to mess up, because your brain doesn’t notice if they’re spelled incorrectly (approximately 14-16% of corrections in major newspapers are misspelled names). Common names with uncommon spellings (Dwyane Wade, anyone?) can also cause major headaches for proofreaders.

I can testify to this. Much of what I edit and proofread is academic writing – scholarly reports, essays and theses – and if you’d expect academics to be more rigorous about people’s names, you would be wrong. Most unedited theses get the name of a referenced author incorrect, and they commonly misspell several.

Maggie quotes me advising that if you’re uncertain about any aspect of punctuation, you should read up on it. Many writers routinely use semicolons for colons, or hyphens for dashes, and their commas and apostrophes can be haphazard. If you want to be a writer, you can’t punctuate based on guesswork or assumption – you have to learn it.

Inconsistency, whether in style, vocabulary, or formatting, is another significant issue and one that proofreaders and editors fix constantly. As Dawn McIlvain Stahl says, inconsistencies in a text can suggest “that you’re not very careful or professional”. Here are a few additional tips, which may apply especially to beginner proofreaders:

  • Ask someone to proofread something after you. This may reveal recurring problems that you can then look out for. Obviously it should be someone who knows what they’re doing.
  • Reading aloud helps uncover things you mightn’t notice from silent reading, be it a missing word, awkward rhythm, or subject-verb disagreement. Don’t be shy with yourself – vocalise!
  • Minimise distractions. This seems obvious, but it’s as true as ever and bears repeating. You need to be disciplined about your relationships with the internet and your phone.

I would stress that proofreading your own text, while fine as far as it goes, is no substitute for having it done professionally by an experienced third party. They’ll spot things you didn’t, and they’ll know things you don’t. Questions 3 and 5 on my editing website’s FAQ address this, and explain briefly why it matters.

Maggie Biroscak puts it well: “Sloppy writing makes people wonder what else you’re messing up on.”

Science and Invention Magazine - The Isolator by Gernsback 1920-304

Proofreader hard at work, using ‘The Isolator’ to minimise distraction. From: http://50watts.com/Fantastic-Plangent